Privacy Policy

Niviomails is an email management platform that allows organizations to securely access and manage Gmail accounts from a single dashboard. Administrators can connect Gmail accounts using Google's secure OAuth authentication, and authorized users can access the mailboxes assigned to them.

To provide our services, we may collect:

• Your name and email address
• Platform login information
• Google account email address (after you authorize access)
• Gmail messages, labels, drafts, and mailbox information required to provide email features
• Activity logs such as login history and email actions
• OAuth access and refresh tokens required for secure communication with Google APIs

We use your information to provide features such as:

• Viewing emails
• Searching emails
• Reading emails
• Sending emails
• Creating drafts
• Applying labels
• Archiving emails
• Deleting emails
• Scheduling emails
• Managing assigned mailboxes

Niviomails accesses your Gmail account only after you explicitly grant permission through Google's OAuth sign-in process.

Your Google data is used only to:

• Display your emails
• Send emails on your behalf
• Manage your mailbox
• Synchronize mailbox data
• Improve platform performance
• Maintain activity and security logs

We do not:

• Sell your Google user data
• Share your Google data with advertisers
• Use your Google data for advertising
• Access your Gmail without your permission

We protect your information using:

• Secure HTTPS connections
• Encrypted communication
• Secure storage of OAuth tokens
• Role-based access control
• Administrator-managed permissions
• Security monitoring and logging

We do not sell or rent your personal information or Google user data.

Information may only be shared:

• With trusted service providers required to operate Niviomails
• When required by applicable law
• To protect our legal rights or prevent fraud and security threats

We retain information only as long as necessary.

• OAuth tokens remain stored while your Google account is connected.
• Cached email data is stored temporarily to improve performance.
• Activity logs are retained for security and auditing.
• Data associated with a disconnected account or deleted user is removed according to our retention policy.

You can:

• Disconnect your Google account at any time.
• Request deletion of your account data.
• Contact your organization administrator for account management.

Niviomails is not intended for children under the age of 13.

We may update this Privacy Policy from time to time. Any changes will be published on this page.

If you have any questions regarding this Privacy Policy, please contact us.